POP3 and Hosted Email Exchange: What’s the difference?
All successful business owners have pretty much accepted the fact that using email to communicate with their customers is an absolute necessity and therefore, is not going anywhere anytime soon. But not all emails and email tools are made the same, as not all email hosting options provide the same features for your business. To help you make an informed decision when choosing which email exchange method is best of your small business, lets take a look at POP3 email and Hosted Email Exchange to compare and contrast what they can offer you.
All business owners use email to stay in touch with their customers, but the question to really ask yourself is, is my business using the most efficient email tool out there? In other words, are you taking advantage of all that a hosted exchange email can do for your business beyond simply delivering emails?
Email services can do more than you may realize
Traditional email that relies on a POP3 email connection is typically used most successfully with personal or home accounts, rather than business or company accounts that require constant information sharing and syncing across devices. The way that POP3 works is that in order to download an email, your email service is contacted and then downloads them onto one computer or device. What this means for you and your business when using POP3 email is that now you can only access those emails from that same device, and you won’t be able to view that information across different computers; you need to use the same computer that the original POP3 connection was on.
In other words, all your sent emails will not be on the email server for easy access and sharing capabilities because the emails are instead, directly on the Mac or PC. A POP3 account is usually provided when you sign up with an internet service provider and works well enough for personal users who do not need to collaborate and share large amounts of information. But this system lacks the efficiency and productivity that your business email account needs, especially if your business requires several people using different devices to share and send information to each other.
Why Hosted Email Exchange is superior to POP3
But what more can Hosted Email Exchange do for your business that a traditional POP3 email, can’t? For starters, an Exchange system like Hosted Email Exchange allows you real time access to all of your important shared files and information like your contacts, calendars, and emails. On the other hand if you were to rely on a POP3 email account, you wouldn’t be able to sync necessary information across your devices which drains you of your valuable work time.
Additional features of using Hosted Email Exchange include:
- Unlimited mailbox storing capabilities
- Sync all devices and computers for seamless sharing of calendars and contacts
- Automatic back-up feature helps keep your information safe from crashes and accidents
- Relies on safe and secure connection for all information sharing
- Powerful security components to protect your privacy, including Anti-Spam and Anti-Virus protection
Since the privacy and security of your company information and intellectual property is something we take very seriously, the ability to protect and secure your information with powerful security tools is a major reason why we here at LOJO choose to partner with AppRiver, the Hosted Email Exchange service that allows us to host your email on a safe, clean, and secure network. One of the main reasons why Hosted Exchange is preferable to POP3 email is because it takes a comprehensive approach to protecting and storing your email–be it through daily spam reports, user level filter permissions, and even disaster email recovery.
So if a cleaner inbox, a safer network, and a more efficient email exchange system are what your business needs, then a Hosted Email Exchange service managed by your friendly LOJO website team is exactly what you’re looking for!
Written by Cassandra Sohn